Corporate travel budgets are getting tighter than ever, especially expenses related to arranging luxury hotels, limousine pickups, and whatever expenses you want for business entertainment. Many corporate travel policies have changed, and you need to be creative while also being aware of the travel and expense policies in each of your new corporate travel guidelines. Here are some corporate travel solutions that serve as a reference for everyone.
1. Book your trip using the online booking tool. Corporate saves money every time you book through the online tool instead of a booking travel agent. There are many online booking tools that are free.
2. Check the hotel freebies. Look for corporate-approved hotels or commercial contracts that offer built-in savings, such as free wireless Internet access or any free broadband service, parking, or breakfast. Eliminating these expenses can save thousands of dollars each year.
3. Share a rental car with a colleague instead of renting two cars, or take the shuttle bus to the office. Many hotels provide this free shuttle bus to corporate offices and even to some tourist spots.
4. Share a hotel room with a colleague if a better corporate room is not available, as this will secure at least half of your accommodation and transportation.
5. Research your flight options before buying a ticket and save big
– Buy a non-refundable airline ticket (unless you think your plans might change)… you’ll get a much better deal.
– Book your trip in advance and save hundreds of dollars on your flight. Some airlines offer deep discounts for reservations made at least 15 days in advance.
– Use unused or canceled airline tickets. In the US, you can use the funds from your unused/cancelled airline ticket when booking a new flight.
– Book discounted fares from budget airlines online – You will now see discounted airfare fares and earn double rewards bonuses using many online tools. These discounts will save the company money and earn you double the bonus points.
6. Be sure to use your corporate calling card instead of making calls directly from a hotel phone. You’d be surprised how much hotels charge for outgoing calls.
7. Eat with a Buddy for Half Price: In the US and ASIA, you can often use your corporate ID or rewards card at many local restaurants to get a free meal or at least some discount on meals.
8. Planning a personal trip? Take advantage of corporate negotiated hotel rates, Hertz car rental rates.
Book your travel through online tools or your corporate travel agent, charge your related expenses to your Corporate Travel Card, and process your refunds through the online system, which makes the entire process so simple, affordable, and easy! efficient!
