Fax receiving devices deliver received fax documents to your email inbox

Are you wasting money on paper and toner from SPAM faxes and the time of your colleagues to look at them? A receiving fax device could be the answer to save costs and speed up workflow.

The era of fax machines is coming to an end, but not so fast. Fax machines are still used to receive fax orders or customer requests.

Instead of having to maintain a full PC with a virus scanner, an uninterruptible power supply that must be replaced every few years, and other support costs, a fax receiving device connects directly to a phone line and the Ethernet network, converting incoming faxes directly to a PDF email by sending it to a mailbox on a mail server.

A receiving fax device reduces direct waste significantly and often yields a return on investment of less than a year. This is based on approximately 20 SPAM faxes per day at 0.08 cents per page 365 days a year and totals a direct savings of $ 584 per device.

Indirect savings for staff who no longer seek or evaluate advertising on the fax machine are likely to be even greater.

Faster workflow as documents no longer need to be collected from the machine, but are immediately delivered to administrators’ email inbox. Email servers can be configured to copy to more than one person, so emails can be collected on the go.

A fax machine can be more securely located on the phone or in the computer room, away from everyday dangers or malicious intent.

Each page is an email attachment that can be easily redistributed or used to access other applications.

Additional savings come from the very low power consumption and high reliability of the device, as there are no moving parts to maintain and no paper to supply. On average, only 20% of business communication in electronic form is actually printed, resulting in higher savings.

A single configuration of the fax device will run for life without maintenance, unless the email server address changes. Parameters are permanently stored in flash memory and the power-up sequence is less than 10 seconds. Remote management via Telnet with login and password protection allows management in any network environment such as Windows®, Unix® or Apple®.

A receiving fax device is always ready, it does not depend on operating system updates, virus checkers like a PC-based fax solution, or power-intensive multifunction copier. When your business primarily has inbound faxes and you don’t want to route a fax line to every copier / printer, a receiving fax device is the most cost-effective solution.

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